Step 1: Sign In to Square
Open your Square Dashboard and sign in.
Step 2: Navigate to Your Item Library
From the left menu, click:
Items & Services → Items
Step 3: Create a New Item
Click Create Item.
Step 4: Enter the Item Information
Enter the following information:
Item Name
Use a clear name that matches the rate in Birrdi.
Examples:
Public 30 Min Sim
Member 30 Min Sim
Price
Enter the price for a single booking interval.
For most facilities, the booking interval is 30 minutes, so the Square item price should reflect the 30-minute rate.
Examples:
Rate | Square Item Price |
Public 30 Min Sim | $15 |
Public 30 Min Sim | $30 |
Public 30 Min Sim | $60 |
Taxes
Configure taxes if applicable for your business.
Click Save.
Your item is now available in your Square catalog.
Step 6: Return to Birrdi
Navigate back to Birrdi and go to:
Simulators → [Your Simulator] -> Rates
Open the rate you want to connect.
Step 7: Link the Square Item
Locate the Price/Rate field.
Click Link a Square item and Select the Square item you just created.
If the item does not appear immediately, refresh the page and try again.
Step 8: Save the Rate
Click Save.
The rate is now connected to Square.
Example
Your facility uses 30-minute booking intervals.
You charge $30 per 30 minutes for public simulator bookings.
In Square, create an item named:
Public 30 Min Sim with a price of: $30
Then return to Birrdi, edit your Public Simulator Rate, and select Public 30 Min Sim in the Square Item field.
When customers make reservations using that rate, Birrdi will record the purchase against that Square item in Square.
Common Mistake
The Square item price should match the price of your booking interval.
For example, if your facility uses 30-minute intervals and customers pay $30 every 30 minutes, the Square item price should be $30, not an hourly amount.
Birrdi does not calculate or convert hourly pricing when linking Square items. The Square item should always reflect the actual price charged for a single booking interval.
How Checkout Pricing Works
The Square item represents the price for a single booking interval.
For most facilities, that interval is 30 minutes.
For example:
Square Item: Public 30 Min Sim
Price: $30
Time Interval: 30 Minutes
At checkout, customers can book any duration that your rate allows:
30 Minutes
1 Hour
1.5 Hours
2 Hours
3 Hours
4 Hours
Birrdi automatically calculates the total price based on the number of 30-minute intervals selected.
Example:
Duration | Total Price |
30 Minutes | $30 |
1 Hour | $60 |
1.5 Hours | $90 |
2 Hours | $120 |
3 Hours | $180 |
4 Hours | $240 |
You only need to create a single Square item for the rate. Birrdi will automatically calculate the final booking amount based on the reservation length selected by the customer.