There are multiple ways to run lessons in Birrdi. The right setup depends on how much automation and scale you’re looking for.
Below is a simple progression — from easiest (least automated) to fully automated.
1️⃣ Simple: Inquiry Form (Manual Booking)
This is the easiest way to get started.
Add a lesson inquiry form to your website
Customers submit interest
You or the instructor coordinate scheduling manually
Best for:
Low lesson volume
Instructors managing their own schedule
Facilities just getting started
No setup required inside Birrdi.
2️⃣ Semi-Automated: Lessons Inside Birrdi
This brings lessons directly into your booking flow.
How it works:
Add the instructor’s availability under Lessons in Birrdi
Create a lesson item in Square
Attach that item to the lesson
Now:
Customers can select the lesson when booking
The lesson is placed directly on your tee sheet
It behaves like a standard reservation
⚠️ Important: Lessons Are Priced by Rate — Not Fixed Duration
This is where most confusion happens.
Lessons are not 30-minute or 60-minute products.
Those are just pricing rates, not fixed lesson lengths.
The time interval controls how long a booking is
The rate controls how much each interval costs
Example:
30-minute interval
Lesson rate = $10
If a customer books:
30 minutes → $10
1 hour → $20
5 hours → $100
The total is automatically calculated based on how long they book.
👉 Customers can choose any amount of time, and pricing scales with it.
⚠️ Important: Lessons Follow Your Time Interval
Lessons in Birrdi follow your simulator’s configured time interval.
They are not separate 30-minute or 60-minute products.
The interval determines the lesson length.
For example:
30-minute interval → lessons book in 30-minute blocks
60-minute interval → lessons book in 60-minute blocks
You cannot create lesson durations outside of your configured interval.
3️⃣ Fully Automated: Google Calendar Sync
This is the most advanced setup.
How it works:
Connect the instructor’s Google Calendar
The instructor manages availability directly on their calendar
Now:
Availability syncs with your tee sheet
Conflicts are automatically prevented
Scheduling is handled across both systems
📅 Blocking Off Instructor Time (Recommended)
The best way to block off time for an instructor is through their Google Calendar.
Instead of manually editing schedules in Birrdi:
The instructor adds an event to their Google Calendar
That time is automatically blocked in Birrdi
Customers will not be able to book lessons during that time
Use this for:
Time off / vacations
Private sessions booked outside Birrdi
Meetings or personal blocks
👉 This keeps everything in one place and avoids double bookings.
⚠️ Keep It Simple
More automation = more complexity.
Our recommendation for most facilities:
Use a single lesson setup
Attach the instructor’s Google Calendar
Avoid over-complicating pricing or structures
If lesson demand is low, stick with the inquiry form.
Step-by-Step: Setting Up Lessons
Step 1
Click the Simulators tab in the top menu bar and select your simulator.
Step 2
Click the Lessons tab in the left sidebar.
Step 3
Add the instructor’s schedule.
Set availability for each day
Choose specific bays or all bays
Match their real working hours
Step 4
Create your lesson item in Square
This is what the customer will be charged for the lesson
Step 5
Attach the Square item to the lesson in Birrdi
This connects payments to your lesson bookings
Lessons can be as simple or as automated as you need.
Start simple, and only add complexity when your volume requires it.