Birrdi integrates with Google Calendar in two different ways, allowing you to keep both your facility schedule and instructor schedules synchronized automatically.
You can connect Google Calendars for:
Facility Bookings — Sync every reservation made through Birrdi to a shared facility calendar.
Instructor Calendars — Keep lesson instructors' personal calendars synchronized with their lesson availability and bookings.
These integrations work independently and can be used together.
Facility Calendar Sync
Facility Calendar Sync allows every reservation made through Birrdi to automatically appear on a shared Google Calendar.
This is ideal for:
Displaying your daily schedule on a TV
Coordinating staff
Sharing facility availability
Powering Google Calendar automations
Keeping a master operational calendar
Unlike instructor calendars, the facility calendar is connected to Rates rather than individual instructors.
Step 1: Connect a Google Calendar
Navigate to:
Integrations → Google Calendar
Click Add Google Calendar.
Enter:
Calendar Name
Description
Click Save.
Then click Connect Calendar.
Sign in with the Google account that owns the calendar and grant Birrdi permission.
Once connected, you'll see a Connected status.
Step 2: Attach the Calendar to Your Rates
Navigate to:
Rates
Edit each Rate you want synchronized.
Locate the Google Calendar setting.
Select the connected Facility Calendar.
Save the Rate.
Repeat this for every Rate that should appear on your Facility Calendar.
Tip: Most operators attach the same Facility Calendar to every Public Rate, Member Rate, League Rate, and Lesson Rate so every reservation appears on one master calendar.
Instructor Calendar Sync
Instructor Calendars are designed specifically for Lessons.
Each instructor connects their own personal Google Calendar.
Birrdi will:
Read the instructor's busy times.
Prevent double-bookings.
Automatically create lesson reservations on the instructor's calendar.
This keeps instructor availability synchronized without requiring manual calendar management.
Setting Up an Instructor Calendar
Navigate to:
Integrations → Google Calendar
Click Add Google Calendar.
Enter:
Instructor Name
Description
Click Save.
Click Connect Calendar.
The instructor signs into their Google account and grants Birrdi permission.
Once connected, a Connected badge will appear.
Attach the Calendar to Lesson Rates
Navigate to your Lesson Rates.
Edit the Lesson.
Select the instructor's connected Google Calendar.
Click Save.
Birrdi will now use that calendar to determine availability and automatically create lesson events.
Recommended Calendar Strategy
We recommend using two separate Google Calendars.
Facility Calendar
Attach the same Google Calendar to every booking Rate.
This creates one master calendar showing all reservations.
Use this for:
Daily operations
Staff scheduling
Public displays
Google Calendar automations
Instructor Calendars
Each instructor should connect their own personal Google Calendar.
Use these calendars exclusively for:
Lesson availability
Instructor scheduling
Preventing double-bookings
This keeps instructor schedules independent while maintaining one centralized facility calendar.
Important Notes
Birrdi only creates Google Calendar events for reservations made through Birrdi.
Google Calendar events do not create reservations inside Birrdi.
Instructor calendars are used to determine instructor availability.
Only one Google account can be connected per calendar integration.
If you ever need to reconnect a calendar, simply delete the existing integration and create it again.
Summary
Birrdi's Google Calendar integration helps keep your entire operation synchronized.
Use a Facility Calendar to automatically sync all reservations to a single operational calendar.
Use Instructor Calendars to synchronize lesson availability and prevent instructor double-bookings.
Together, these two integrations eliminate manual calendar updates while keeping both your facility and instructors organized automatically.